SENIOR SECRETARY – COMMUNITY RELATIONS (OPS/SS 3) – VACANT

THE EARLY CHILDHOOD COMMISSION

The Early Childhood Commission (ECC) a Statutory Body of the Ministry of Education and Youth with responsibility to regulate the operation of Early Childhood Institutions, is seeking to identify highly motivated and dynamic individuals to fill the following post:

SENIOR SECRETARY – COMMUNITY RELATIONS (OPS/SS 3) – VACANT

Job Purpose
The Senior Secretary is responsible for providing general administrative and secretarial support to the Manager and the department.

Key Responsibilities
 Prepares special and recurring departmental reports by gathering, compiling and typing data from various sources
 Locates and compiles information and manipulates and/or formats reports, graphs, tables, records and other illustrations
 Composes and types directives, bulletins, schedules, agendas and other documents
 Assists in the organization of events and activities by scheduling rooms, issuing information, coordinating speakers and monitoring the budget
 Manages the department head’s calendar and arranges tentative schedules.
 Makes arrangements for meetings; attends meetings, and prepares and transcribes minutes
 Makes travel and accommodation arrangements as required
 Answers the telephone, screens callers, and takes and relays messages
 Opens, sorts and screens mail; drafts responses on matters for which authority has been delegated
 Arranges for the dispatch of outgoing mail
 Orders office supplies for the department and maintains all associated records
 Assists in the support and implementation of training programmes
 Provides administrative support in the development of training modules, agendas, and course descriptions as it relates to the department’s activities.
 Schedules and secure training needs, sign-in sheets, facilities and materials
 Assists with compiling, maintaining and filing all physical and computerized reports, records and other documents required

 Receives, greets and directs visitors to the department
 Receives complaints, questions and requests and provides the necessary information where possible or refers persons to the relevant authorities.
 Maintains files/records, including filing, retrieval, retention, storage, compilation, coding, updating and destruction

Minimum Required Qualification and Experience
 Certified Professional Secretary Diploma/Management Diploma or equivalent qualifications
 Two (2) years working experience in an administrative position

Remuneration: Salary Scale $1,711,060.00 – $2,301,186.00 per annum, and any other allowances attached to the post

Written application along with detailed Curriculum Vitae should be submitted no later than Friday, January 30, 2026 to:

Director, Human Resource Management & Administration

Early Childhood Commission
7-9 Harbour Street, Kingston
email: careers@ecc.gov.jm

Applications will only be accepted via the email address provided. We thank all applicants; however, only persons who are shortlisted will be contacted.