Senior Human Resource Officer (GMG/SEG -1) – NOT VACANT

Strategic Objective

To ensure that the Early Childhood Commission’s human, physical and financial resources are properly managed to maximize and promote internal efficiency and effectiveness.

2. Purpose of Job

Reporting to the Manager, Human Resource & Administration, the Human Resource Officer is responsible to coordinate, execute and/or assist with human resource activities related to employee recruitment, selection, retention and separation, compensation and benefits management, training and development, employee relations and welfare services, and records administration.

3. Key Outputs

 Recruitment and selection activities arranged
 Payroll adjustments communicated
 Salary and benefits reviews completed
 Employee appointments, transfers, promotions and separations effected
 Human resource reports and statistics prepared
 Human resource policies and procedures explained
 Human resource records maintained and secured

4. Key Responsibility Areas

Human Resources Management Responsibilities

 Undertakes staff recruitment and selection activities including the: preparation of notices and advertisements for vacant and not vacant positions; short listing of candidates; scheduling and organizing of interviews; administration of tests; conducting reference checks on possible candidates and contacting of successful/unsuccessful applicants.
 Assists the Manager, Human Resource & Administration (HR&A) with monitoring probationary periods, and issuing letters to department managers in respect of appointment of probationers
 Prepares and issues contracts, letters of employment and permanent appointment; circulates copies to relevant line managers as required
 Processes and prepares documentation to finalize employee promotions, transfers and separations
 Advises the Payroll section of required payroll adjustments in accordance with strict monthly and payroll deadlines
 Guides Directors and Managers in the conduct of periodic staff training needs, assessments through job analysis, review of appraisal forms and consultation with staff and makes recommendations to the Manager, HR&A to meet the needs identified
 Assists in co-ordinating training programmes for the Early Childhood Commission’s (ECC’s) employees including liaising with training institutions and presenters, notifying trainees, booking venues and if necessary arranging for refreshments.
 Assists with onboarding for new employees
 Conducts exit interviews on the resignation of non-supervisory/non-managerial staff
 Prepares standard reference/recommendation & job letters for employees
 Verifies information stated in job letters to financial institutions
 Plans and organises recreational events for employees as required
 Prepares monthly and quarterly human resource reports
 Preparation of letters to the Ministry of Finance & the Public Service in relation to the reactivation of established posts and/or the creation of new posts
 Conducts site visit to interact with staff members and ascertain their concerns
 Liaises with training institutions (HEART Trust/HOPE Programme/NYS) to provide placement of interns

Technical / Administrative Responsibilities:

 Assists department directors/ managers to draft and revise job specifications and descriptions
 Assists in the administration of the employee recognition and assistance programme (EAP)
 Maintenance of the staff database
 Advises employees of the ECC’s human resource policies and procedures as required
 Advises employees on work matters, career development, personal problems, disciplinary matters, etc. and provides counselling as required
 Maintains various human resource records and files including, employee files, etc.

Benefits and Welfare Administration
• Assists with the coordination of employee safety, welfare, wellness, and health reporting; and employee services
• Processes and maintains the organisation’s group life and health insurance programmes, ensuring that new recruits are processed in a timely manner as required
Other
• Performs other related functions assigned from time to time by the Manager, Human Resources & Administration

Performance Criteria

• Recruitment activities are completed in a timely manner
• Payroll information is submitted in accordance with set deadlines
• Confidentiality, dependability and tact are displayed in the conduct of job functions
• Stipulated deadlines are consistently met
• Sound advice/information is given on human resource policies and procedures and employee matters
• Human resource policies and procedures are observed in the conduct of duties and kept current.
• Employee appointments, transfers, promotions and separations are implemented in a timely manner
• Human resource records and files are accurate and up-to-date

7. Key Competencies

8. Minimum Required Education and Experience

• Bachelor’s Degree in Human Resources Management or equivalent
• At least three (3) years experience in Human Resources at a supervisory level with at least two (2) years in the Public Sector
• Experience as a supervisor or manager is a must
• Remuneration: Salary Scale $3,501,526.00 per annum, and any other allowances attached to the post

9. Special Conditions Associated with the Job

• Normal office environment
• Travel islandwide, when required

10. Authority

• Access confidential information as required to perform assigned functions
• Makes recommendations to Manager, Human Resource & Administration on HR related matters
• Sign various documentation whenever the Manager, Human Resource & Administration is unavailable to do same

Written application along with a detailed Curriculum Vitae should be submitted no later than Friday, July 11, 2025, to:

Director, Human Resource Management & Administration

Early Childhood Commission
7-9 Harbour Street, Kingston
email: careers@ecc.gov.jm
Applications will only be accepted via the email address provided. We thank all applicants; however, only persons who are shortlisted will be contacted.