SENIOR PUBLIC PROCUREMENT OFFICER (GMG/SEG 1)

Under the general supervision of the Director 2, Public Procurement, the Senior Public Procurement Officer is responsible to co-ordinate the systematic execution of procedures for the timely and cost-effective procurement of goods, service and works on behalf of the Early Childhood Commission, in accordance with GOJ Procurement Policies & Procedures, agreements with donors and generally accepted public/ethical policies.

Key Responsibilities 

• Prepares tender/bid documents including Requests for Proposals (RFP) and Requests for Quotation (RFQ) to effect procurement.
• Organizes tender processes including bid openings (manual and/or on E-procurement ).
• Coordinates the evaluation of tenders and guides recommendations through approval processes.
• Participates in the negotiation of purchasing agreements, credit arrangements and service contracts.
• Prepares Quarterly Contracts Award Report to be submitted to the Integrity Commissions (QCA Report).
• Prepares procurement reports and submits to Procurement and Sector committees/ Public Procurement Commission and Cabinet for approval.
• Prepares and monitors contracts to ensure adherence to the requisite terms and conditions.
• Institutes and maintains adequate controls and reporting procedures to accomplish the proper and timely recording and reporting of the physical flows of all materials, equipment, supplies and services.
• Continuously evaluates and maintains lists of qualified suppliers.
• Monitors all procurement activities, identifies bottlenecks /problems and recommends strategies for increased efficiency and effectiveness.
• Liaises with Payables Clerks to ensure timely processing of invoices.
• Liaises with suppliers and assists in resolving discrepancies on a timely basis.
• Prepares  and submits monthly, quarterly and annual  procurement reports to the relevant authorities.
• Participates in the development and implementation of projects geared towards improving the procurement process in the Early Childhood Development sector.
• To generate online GCT Withheld Certificates and 3% Withholding Tax Certificates.

Minimum Required Qualification and Experience

• Bachelor’s degree in Management Studies, Business Administration or related field.
• Certification in public procurement (e.g. INPRI – Level 3-4/UNDP/CIPS etc.).
• At least three (3) years’ experience in purchasing in the government service, preparation of tenders and negotiating contracts for goods and services.
• Experience in analyzing stock movements and establishing re-order levels is an asset.

Remuneration: Salary Scale $2,735,387.00 – $3,678,791.00 per annum, and any other allowances attached to the post

Written application along with detailed Curriculum Vitae should be submitted no later than Friday, December 22, 2022 to:

Manager, Human Resources & Administration

Early Childhood Commission

Shops 44-49 Kingston Mall

8-10 Ocean Boulevard, Kingston

Or by email to: application@ecc.gov.jm

We thank all applicants. However, only persons who are shortlisted will be contacted.